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Although its design has remained relatively the same over the last few years, Microsoft Outlook for 2016 has some powerful new features to improve your email workflow and organize your messages better. Let’s take a closer look.
One of the biggest improvements for Microsoft Outlook in 2016 is the new Clutter feature. It allows you to tell Outlook which messages are important to you and which ones are not. It doesn’t delete lower priority emails outright but separates them to the side. It uses machine learning to decide what is important based on a number of criteria, including how many other people are receiving the email, your connection to the sender and how often you respond to a specific person’s correspondence.
Because so little has changed, upgrading to MS Outlook 2016 from the previous version should be relatively pain-free. Unlike previous iterations where new features and updates were put off until the next major update, now new features and fixes will be updated on an ongoing basis.
MS Outlook continues to create a deeper connection with cloud storage. For example, when you click on the Attach File icon, you will be presented with a menu rather than a browser search box. You can choose to search through your online storage such as OneDrive for Business or your personal OneDrive account. This saves you an extra step of downloading a file to your hard drive and then attaching it from there.
One nifty new feature is the “Tell me what you want to do” tab and light bulb icon at the top of the Ribbon. Rather than just search for a help topic, the “Tell me” function will search through Outlook’s database and automatically present the correct command or topic.
You can simply type somebody’s name preceded by the @ symbol in an email message and their name will be automatically highlighted. In addition, Microsoft Outlook will put their name in the “To” box automatically.
Have you ever received an email that says photos are attached, but you dreaded downloading the photos to your hard drive just to see if they are worth pursuing? Now you can see an image of each photo in the message itself, so you can judge right away if you want to see the bigger version.
If you ever get tired of hitting the “Get Mail” button, you’ll be happy to know that Outlook 2016 now has Push email support built-in. New messages will be pushed to your Outlook inbox as soon as they come into the server.
Email conversation chains can quickly become confusing and disjointed. The new Groups feature in Microsoft Outlook 2016 allows you to build group sets with people you want to be able to engage in conversation threads much like an online chat. This feature is partly a competitive response to popular chat applications like Slack, but Outlook Groups provides seamless integration with other OneDrive and Outlook calendars.
Calendar enhancements include the ability to see weather forecasts for upcoming dates and the choice to offer new times in response to invitations for meetings and events. You can also view multiple calendars at the same time, simplifying the task of coordinating your disparate schedules with a variety of stakeholders.
Although the Microsoft Outlook user interface changes have been minor in 2016, mostly made to keep the program’s appearance consistent across desktop and mobile devices, under the hood it’s a different story. For 2016, Microsoft has added features that address many of the suggestions made by users over the last few years, and new enhancements will be introduced on a constant basis. Business moves so fast today that it’s important to have the latest features at hand. Outlook for 2016 will help you work more efficiently and effectively than ever before.
Keep in mind that you can take advantage of all of these new outlook features and integrate it into your MS Access database online in our private remote desktop hosting cloud.
Building an Access database provides many benefits because it not only gives users an easy way to manage their data, but Access can also be used to manipulate external applications through code. One of those extremely helpful benefits is its ability to send out an email message. Access is not an email client, so it doesn’t really send out the email message itself. Instead, it can be used to automate external email client programs, such as Outlook, to actually send out the message on its behalf. But what if Outlook is not installed on the user’s computer? Normally, that is not a problem as long as the user has an email client installed on the machine. The SendObject method or the EmailDatabaseObject macro action will try to use whatever email client is installed as the default to send out the message. This article will address those situations where the user does not have any email client installed or if bypassing the security warning in Outlook is desired. (more…)
Beginning with version 2007, Microsoft Access included a feature that seamlessly links your database table to Outlook and makes it easier to collect user data via email messages. This quick tutorial will show you the steps for setting up the email template for collecting the data as well as the steps for processing the collected data.
Follow these steps to create the email message:
Select HTML if your users do not have InfoPath installed on their machines.
After you have set up your data collection email, you can go to the Message Options screen to change its settings. To do so, follow these steps:
If you did not set up your email data collection to be processed automatically by Outlook, or if a reply failed to be processed, you can manually process each reply by following these steps:
Since Access 2007, database developers can now automate external data collection via email messages using Outlook. If you have users who need to send out surveys or questionnaires and want to avoid the manual process of collecting feedback, you might consider giving this new feature a try. More importantly this type of integration is actually possible via a web browser and in the cloud with Access hosting’s remote desktop hosting. All you need to do is sign up for an Office Pro plan with MS Access and Outlook to try it free for 30 days.