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Cloud technology was a global phenomenon just a few years ago, but it is now integral part of business operations. The cloud has been particularly helpful to companies that use collaborative software like Microsoft Office, specifically Excel and Access, as it allows for safe, quick and encrypted access to potentially sensitive data — from anywhere in the world.
If you are contemplating moving your collaborative software to the cloud, there are eight very clear benefits of doing so.
The cost of purchasing and installing sophisticated IT systems can be considerable, particularly for startups and small businesses. But using the remote servers of a cloud provider like Access Hosting means companies and relatively small organizations can bypass these costs and save money. There is no systems maintenance or management cost, but just a fixed monthly subscription that makes financial planning simple.
The use of collaborative software can pose significant security problems. Several users all accessing and sharing the same data via different devices is a situation with inherent risk. But cloud storage providers offer protection from all the latest viruses and malware. And depending on the provider, there may be the option of two-factor authentication at login. Most cloud providers offer automatic updates, which means businesses don’t need to pay IT specialists to update several physical servers and devices with the latest protection.
This brave new world of cloud computing is making the traditional office environment increasingly obsolete. Users with access to collaborative software in the cloud can view, share and update files from anywhere in the world with an Internet connection. That means you can collaborate in MS Access, Excel or even Quickbooks without having to physically be in the office. This can reduce costs, improve staff morale and boost productivity levels.
Most businesses have fluctuating bandwidth costs, so there’s often a need to scale up and scale down capacity at short notice. Cloud storage allows businesses to pay for only the capacity they need, rather than wasting cash on excess storage and bandwidth.
The success of collaborative software — such as the many packages developed by Microsoft Office 365- relies on the ability to share, view and edit files in real time. Any updates made to files in cloud storage are immediately available to all users, so they’re able to make their own contributions in the knowledge that they have the latest information at hand. Best of all, our terminal services collaboration plans allow for developers to leave their MS Access Database as-is and move it into the cloud seamlessly.
Every business needs to prepare for the worst when it comes to data storage. A man-made or natural disaster has the potential to wipe out a business’s data in seconds, so having a plan to continually back up data — and restore lost data — is essential. However, this can be a complex and costly process, and it can put a huge financial and administrative strain on small organizations. Collaborative software in the cloud usually includes disaster recovery measures, saving businesses time and money. Access Hosting takes daily backups of our architecture and you can add individual file backups for as little as $20/month.
Small businesses often struggle to compete financially with their larger competitors. Collaborative software in the cloud can level the playing field in this respect. Cloud computing is cheaper than installing and maintaining physical IT infrastructure, which makes it possible for smaller organizations to be competitive within their industries.
In an organization with hundreds of employees, it is inevitable that certain people will need to access sensitive files that aren’t for general consumption. Providers of cloud-based collaborative software offer varying levels of user access, so sensitive data remains private.
Cloud technology gives businesses flexibility, reliability and simplicity — and cuts the cost of doing business. This is why more and more organizations are transferring their collaborative software to the cloud.
Access Hosting is happy to announce a more robust and granular backup option for our Remote Desktop Hosting customers. We have always done daily backups on the entire server which helps us recover from any failure but does not help customers looking to rollback a specific Access or Excel file to a previous version. We have spent the last month integrating our server architecture with Amazon Web Services and are happy to report that we are now able to backup individual ms Access, Office, and other files on a daily or even hourly basis based on your desired needs.
Any current Remote Desktop customers can upgrade their plan with these new backup options. You ONLY need 1 backup plan – it will cover all of your users and files. You DO NOT need a backup plan for each RDP user account. These backup plans can also be added and applied to a dedicated Remote Desktop Server.
Daily Backup – $10 per month
With this backup option, we will archive, store and backup all of your files offsite on our Amazon AWS servers on a 24 hour cycle. If at any time you make a mistake or a MS Access database or other file gets corrupted, we can roll back a specific file to the previous day’s version.
Hourly Backup – $20 per month
With this backup option, we will archive, store and backup all of your files offsite on our Amazon AWS servers on an hourly basis. If at any time you make a mistake, we can roll back and restore a specific file to a previous version that was saved every hour.
If you have any questions or specific backup needs, please contact our technical support team.