Is your company on the fence about whether it’s time to switch to Office 365 hosting service? If so, you are not alone. Many businesses are mulling of the pros and cons of Office 365 to determine if making the switch is the right option for their specific business.
At first glance, the subscription-based platform Microsoft 365 certainly seems to have a lot to offer, such as continuous updates and low subscription fees. However, Office 365 is not without its drawbacks. Below is a look at the top five drawbacks of Microsoft 365 hosting that you should consider carefully before making your decision.
1. Data Privacy
One of the biggest drawbacks of Microsoft 365 is the lack of data privacy. Microsoft has certainly gone out of its way to create a very secure platform that provides a high level of data protection. It does, however, take the control of maintaining and monitoring data security out of your hands and into the hands of Microsoft. For many companies, this obstacle is too great to overcome and it even may go against company or governmental regulations, which makes Office 365 an unrealistic option.
2. Cost Efficiency
Office 365 offers some very low initial subscriptions plan rates. This may sound like a great deal, but there’s more to consider. First, this initial low-cost plan is very limited and likely will not provide all the services and capabilities your business requires, even if you operate a small business. In order to have the types of services your business needs, you can expect the rates to be much higher. Even more troubling is the lack of support that Microsoft includes in their hosting packages. You have to solve the problems yourself using their Office 365 community which is filled with both correct and wrong answers. Microsoft almost expects you to hire or have a knowledgeable IT person in your company to manage the Office 365 service. In the end, you could end up spending a lot more with Office 365.
3. Less Flexibility
Since Office 365 is created for a wide range of customers, it does not offer the same level of flexibility. This lack of flexibility can make it more difficult, or even impossible, for your business to customize these services to meet the unique demands of your business. It is crucial that you take a close look at the various features that Office 365 offers to ensure that it offers everything you need to continue meeting the needs of your business’s day-to-day operations.
4. More Limitation
Another major drawback is the limitations that come with Office 365. Perhaps the most alarming limitation is that the platform limits the amount of emails you can send and receive on any given day. It also limits how long you can retain and archive older emails. This could be a major problem for companies that send or receive a large volume of emails on a daily basis, as well as companies that require email to be saved for a long period of time.
5. Loss of Control
Companies that are overburdened with maintaining Office data may find it refreshing to have Microsoft control management and security. However, this level of control does not come without drawbacks. You will find that Microsoft has set up a series of safety and management regulations. These restrictions could interfere with your company’s daily activities. For example, Microsoft does not allow the importation of XML files. If your company uses these types of files on any basis, it may be impossible to switch to Office 365.
As you can see, there is a lot to consider before deciding if you should switch to Office 365 or not. Managed Microsoft hosting services may be the perfect alternative for your business. Hosting companies such as Access Hosting offer low-cost services that provide a greater level of flexibility and customization to ensure your platform meets the specific needs of your business.